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Artfolio for galleries in the United States

Invoices in US dollars with the sales tax you set, your EIN on your documents, and collector records with consent and data-request tools. Here is what galleries in the US deal with, and how Artfolio helps.

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Plans

From $59 a month

Billed in US dollars. Our invoices come from Manual 2 AI in India with no local tax added; ask your accountant how your country taxes software bought from abroad.

Your tax number

EIN

Printed on your invoices, offers and proformas, with your buyer's.

Your data

Hosted in Mumbai, India

Database, sign-in, files and daily backups.

The rules

What the law asks of a gallery in the US

Tax

Sales tax

  • There is no federal sales tax. Each state, and often its cities and counties, sets its own rates and rules.
  • Since South Dakota v. Wayfair (2018), a state can require a seller outside the state to collect its sales tax once sales into the state pass a threshold the state sets.

Source: Supreme Court: South Dakota v. Wayfair (2018)

Privacy

Privacy laws by state

  • There is no single federal privacy law for businesses. California's Consumer Privacy Act, as amended by the CPRA, and similar laws in other states apply to businesses above their size thresholds.

Source: California Attorney General: CCPA

Anti-money-laundering

Anti-money-laundering

  • The Anti-Money Laundering Act of 2020 added people who trade in antiquities to the Bank Secrecy Act and directed FinCEN to write rules for them. Art dealers were not added; the Act called for a study of the art market instead.

Source: FinCEN: antiquities regulations

How Artfolio helps

Built in, on every plan

Invoices in US dollars

Invoices, proformas and offers in US dollars or any of more than 160 currencies, each document keeping its own.

Your EIN on every document

Add your EIN in Settings, and your buyers' on their contacts. Artfolio checks the format and prints each under the name its country uses: ABN, VAT number, GST/HST number, TRN or Tax ID.

Sales tax at the rate you set

Set your sales tax rates on your letterhead, and choose tax-inclusive or tax-exclusive prices line by line.

Consent and data requests

Record who agreed to marketing, how and with what wording. Export or erase one person's data, and track requests to see, correct or delete data with a due date.

Access for the right people

Roles and permission templates decide who sees collector details and prices, and your team can be required to use two-factor sign-in.

Where your data lives

Your database, sign-in, uploaded files and backups are hosted in Mumbai, India (AWS ap-south-1), and the Artfolio app runs on servers in Mumbai. The database is backed up automatically every day, and the last seven days of backups are kept, also in Mumbai.

Still yours to do

What stays with your gallery

  • Register for sales tax where you must, and file the returns. Artfolio applies the rate you set; it doesn't look up the rate for each buyer's address.
  • Check how your state taxes shipping, framing and installation on an art sale.
  • Take advice from your accountant and lawyer for your gallery's situation.
Other countries

Artfolio elsewhere

Last reviewed 13 October 2026, against the official sources linked above. This page is general information about the rules that commonly apply to galleries. It is not legal or tax advice, and rules change: take advice for your gallery's situation. Questions about how Artfolio handles data: privacy@artfolio.ai. See also our privacy policy, data processing addendum and sub-processors.