Your gallery's routines, step by step
Start a workflow for a deal, a consignment or a show, and Artfolio lays out the steps, who owns each one and when it's due. Everyone sees what's done, what's next and what's late.
For galleries · plans from $59₹3,999€55£49A$89C$89NZ$109S$79AED 219HK$459CHF 55¥8,900 a month · 30-day free trial, no card needed
Start from a ready-made workflow
Pick one of 7 ready-made workflows for a deal, a consignment, a show, a new artist, an acquisition, a new client or a loan. Each step has the hours it should take.
Every step has an owner and a due time
Assign each step to someone on the team. Due times are counted from the moment the workflow starts, step after step.
See what's on track and what's late
Each open step shows as on track, at risk (three quarters of its time used) or overdue, and every workflow shows how far along it is.
Ready-made workflows
Each one is a list of steps, in order, ready to start on a record.
Inquiry to Invoice
6 steps: Qualify Inquiry → Prepare Offer → Internal Approval → Send Offer → Confirm Acceptance → Issue Invoice
Consignment Intake
6 steps: Receive Artwork → Photograph & Condition Report → Enter into Inventory → Create Consignment Agreement → Send Agreement to Artist → File Signed Agreement
Exhibition Setup
7 steps: Select Artworks → Create Exhibition Record → Plan Layout → Prepare Price List → Send Invitations → Opening Night Checklist → Post-Exhibition Reporting
Artist Onboarding
6 steps: Initial Meeting → Collect Artist Info → Sign Representation Agreement → Photograph Existing Works → Enter Works into Inventory → Set Up Artist Page
Artwork Acquisition
5 steps: Review Artwork Submission → Verify Provenance & Authenticity → Appraise & Set Pricing → Photograph & Catalog → Publish to Inventory
Client Onboarding
5 steps: Collect Contact Details → Assess Collection Interests → Create Viewing Room → Schedule Studio Visit or Gallery Tour → Send Welcome Package
Loan Processing
6 steps: Review Loan Request → Condition Report & Photography → Insurance Verification → Prepare Loan Agreement → Arrange Shipping → Confirm Delivery & Sign-Off
See where every workflow stands
Reports → Workflows counts active, completed and overdue work, shows how long a workflow usually takes and which steps are blocked right now. 30 days free, no credit card.